Financial Advisory Council
August 22, 2018

The regular meeting of the Financial Advisory Council of St. Andrew Church was called to order by Kelly Crabtree at 5:00 p.m. on Wednesday, August 22, 2018 in the meeting room at St. Andrew Parish House.

Members of the Council are:
St. Andrew�Rockne Bleyer - excused
                            Chris Crabtree - present
                            Kelly Crabtree, Trustee -present
                            Jeff Craig - present
                            Tammy Gartner, Financial Manager -present
                            Fr. Gary Gummersheimer - excused
                            Cindy Holt - present
                            Mary Annette Lane, Trustee - present
                            Jenny Martin, Principal�St. Andrew School - excused
                            Charles McCann - absent
                            Dan Ryder -absent
                            Steve Schumacher - excused
                            Bill Schwartz - present
                            Judy Wisniewski - present
St. Ann�        Dan Korando, Trustee - absent
                            Dennis Korando, Trustee - present
St. Elizabeth�Herman Dammermann, Trustee - absent
                               Connie Froemling, Trustee - present
                               Linda Kranawetter - present

The meeting was opened with prayer by Kelly Crabtree.

Minutes:
With no corrections or additions, Bill Schwartz made a motion, seconded by Linda Kranawetter to approved the minutes. A voice vote was recorded as followed: Aye � All, Nay � None.

Finance Reports:
St. Andrew Church 2018-2019 Budget:
Bill Schwartz made a motion, seconded by Jeff Craig to accept the St. Andrew Church 2018-2019 budget. A voice vote was recorded as followed: Aye � All, Nay � None.

St. Andrew Catholic Church Profit & Loss, Previous Year Comparison, July 2018: Money is being deposited into the Cath Account. Clergyman Aid paid in full. #5110-Household: for 2 months.

St. Ann Catholic Church (also St. Elizabeth) Reports: Revised Cash Flow 7/1/2017 through 6/30/2018 was included in the packet. Health Insurance will now be paid in total by St. Ann. No other questions.

St. Andrew Catholic School Profit & Loss, Previous Year Comparison, July 2018: Shows a $14,255.46 deficit which is unusual for this time of year since tuition money should be coming in. Unpaid bills that will be presented for signature and with payroll next week all bills cannot be paid at this time. The July "17" column is inaccurate due to past bookkeeping problems. Enrollment is down, Empower Illinois has not paid at this time. Fifteen students will be getting full tuition coverage but don't know how many will received partial coverage.
#4550 Transfers-eliminate this line item. (Deficit is now $34,255.46) As of this meeting there is $30,000 in the checking account, approximately $15,000 of unpaid bills have been presented. Payroll is $50,000, $35,000
more is needed to cover all bills. We will be paying finance charges on some of the bills due to late payment. Health insurance for the school will be due in September.

St. Andrew Catholic Church Unpaid Bills: Payment to St. Ann is a reimbursement. Judy Wisniewski made a motion, seconded by Bill Schwartz to pay the St. Andrew Catholic Church unpaid bills. A voice vote was recorded as followed: Aye � All, Nay � None.

St. Ann Catholic Church (also St. Elizabeth) Unpaid Bills: Additional unpaid bills: Republic Service for July 1st-December 31' $55.00 (Church portion), Farm Service for propane $454.72 (Statement will be sent to St.
Andrew) Tammy believes there is a credit so she will wait to pay the bill when the statement comes. St. Elizabeth Church has been sold to a St. Elizabeth parishioner. Plans are to make it into a summer home, planning to keep the stain glass windows. The offer of $7,500 was accepted by Fr. Gary and Trustees. All items inside the church have been removed and place in the storage facility at St. Ann. The auctioneer cost is $1,000 and the buyer agreed to pay this amount. Hoping to close by Labor Day. Jeff Craig made a motion, seconded by Dennis Korando to pay the St. Ann's unpaid bills. A voice vote was recorded as followed: Aye � All, Nay � None.

St. Andrew Catholic School Unpaid Bills: Janitorial Service-yearly cleaning and monthly bill, Johnson Controls-Fire Alarms, First Bankcard, Pearson Education, Scholastic, Inc, USI Education & Government Sales Books.
Question for discussion: Would getting a loan to pay the bills now especially the credit card rather than trying to pay as needed and incurring charges for late payments. Discussion followed. Bill Schwartz made a motion, seconded by Linda Kranawetter to pay the St. Andrew Catholic School unpaid bills as money comes in. A voice vote was recorded as followed: Aye � All, Nay � None.
St. Andrew School Budget: Last year's budget showed a $60,000 deficit. In May this deficit showed up when payroll could not be met. Money was taken out of the festival account, rainy day account and Mega Raffle (Mega Raffle amount was for 2019 but was used to paid bills for 2018). This year's budget was presented with a $48,000 deficit. At this time the Trustees are requesting a meeting to discuss the school budget. This meeting will include Fr. Gary, Trustees, Cindy Holt, school board president, Jeff Craig, Tammy Gartner and Bill Schwartz also has agreed to service on this committee. The meeting is set for Monday, August 27 at 5pm at the Parish House meeting room.
Donations for Phase II Building Project has to be kept separate from donations still coming in for Phase I. It will be deposited into the Building Fund but earmarked for Phase II.

Committee Reports:
Church Steeple: With the change of having to use scaffolding instead of lifts to replace the roofing on the steeple, the cost will be approximately $84,000. There is $63,000 in Cornerstone. Kelly is talking with Mike Brush, Cemetery Committee Chairman, about borrowing monies from the land purchase fund at 3% interest to fund the rest of the project.

New Business:
START Gala: Cindy Holt made a motion, seconded by Bill Schwartz to pay the $500 sponsorship for the Gala. A voice vote was recorded as followed: Aye � All, Nay � None.

Old Business:
Homefield/Constellation Energy Agreements: At the time of signup with a company, that will be the fixed rate for two years. After a discussion on whom to go with, Bill Schwartz made a motion, seconded by Judy Wisniewski to go with the company that Bruce Wallace recommends. A voice vote was recorded as followed: Aye � 10, Nay - 1. Motion carried.

Other Business:
Bill Schwartz mentioned that after church on Saturday and Sunday the Pastoral Council is having a social gathering in the Annex.

With no further business, the meeting was adjourned at 6:23pm with prayer.
Next Meeting: September 26, 2018 at 5:00pm at the Parish House Meeting Room.

Respectfully submitted by, Christina Crabtree, Secretary