Financial Advisory Council
St. Andrew / St. Ann Churches
Murphysboro, IL 62966
December 11, 2019
The regular meeting of the Financial Advisory Council of St. Andrew/St. Ann Churches was called to order by Trustee Kelly Crabtree at 5:00 pm on Wednesday, December 11, 2019 in the meeting room at St. Andrew Parish House.
Members of the Council are: St. Andrew�Rockne Bleyer, Chris Crabtree, Kelly Crabtree-Trustee, Tammy Gartner-Financial Manager, Fr. Gary Gummersheimer, Cindy Holt, Mary Annette Lane-Trustee, Dan Lecocq-School Board Representative, Ms. Jenny Martin-Principal�St. Andrew School, Charles McCann, Steve Schumacher, Bill Schwartz and Judy Wisniewski
St. Ann, Raddle�Dan Korando, Trustee, Dennis Korando, Trustee, Linda Kranawetter
Excused Absent: Dan Korando, Ms. Jenny Martin, Steve Schumacher
The meeting was opened with prayer by Fr, Gary.
Minutes: Linda Kranawetter appointment to Trustee for St. Ann�Fr. Gary will write the letter in January and the 5-year term will start the first of the year (2020). Bill Schwartz made a motion, seconded by Dan Lecocq to accept the minutes. A voice vote was recorded as followed: Aye � All, Nay � None.
Finance Reports: (Reports include November, October report will be sent to Chris for filling in the Secretary�s records)
St. Andrew Catholic Church Budget vs. Actual: FY-2019-2020-FY20 P&L (July-November,2019): Reports in the bulletin are from January to January. Question: Will we include the Christmas collection in the report? Tammy believes Cindy does include the Christmas collection in the report. Fr. Gary stated the payment to Notre Dame High School was taken out of the Caring Fund Checking Account but the check was written out of the general fund.
According to Judy Wisniewski the Caring Fund Investment Account is doing good.
#5136.02-Mowing $165.00�Correction the #5136-Professional Services-Contract $4,000 should be under #5136.02. #5138.02-Repairs & Maint-Church�Sound System and Roof Repair from Scaffolding. Sound System expense should be moved to #5138.03-Repairs & Maint-Equipment. #5121.05-4-13 Group (Expense)�show an overbudget but #4109.02 Youth Group 4-13 (Income) shows an actual income of $3,640.00. #5230-Parish School Subsidy�as of this date the church is not behind.
St. Andrew Catholic Church Unpaid Bills: RETA is Health Insurance. It has gone down some, the monthly adjustment is divided 30/70 with the school. Bill Schwartz made a motion, seconded by Linda Kranawetter to pay St. Andrew Catholic Church bills. A voice vote was recorded as followed: Aye � All, Nay � None.
St. Ann Catholic Church Report: Fr. Gary reported that St. Ann�s is $600 short of meeting their CSMA Goal, should we take this amount of the general account. This item was tabled.
St. Ann Catholic Church Unpaid Bills: Correction: First item should read Nov/Dec Insurance Stipend Fr. Gary. Additional Bills: 1) Duck Bouya-Waste/Recycling Overage $44.00, payable to Dennis Korando, Robert�s Repair Service-$261.38, payable to St. Ann�s Annex Fund. Linda Kranawetter made a motion, seconded by Dennis Korando to pay St. Ann Catholic Church bills. A voice vote was recorded as followed: Aye � All, Nay � None.
St. Andrew Catholic School Budget vs. Actual: FY-2019-2020, FY20 P&L (July-November,2019): Under budget due to less students than what was budgeted for. At this time the Finance Council will rely on the new School Board to work with the budget.
St. Andrew Catholic School Unpaid Bills: These bills are outstanding, no money at this time to pay ($20,000). Hoping for Empower payment to be made soon. Baker & Sons Plumbing Bill-boy�s bathroom drain-Question-why didn�t we used local. Kelly will look into it. After discussion about the outstanding bills to be approve to pay the bills as money comes in, Kelly Crabtree proposed to borrow the money ($20,000) from the School Building Fund and pay all outstanding bills now, then reimburse the building fund. Bill Schwartz made a motion, seconded by Linda Kranawetter to pay St Andrew Catholic School bills from money borrowed from the School Building Fund. A voice vote was recorded as followed: Aye � All, Nay � None. Suggestion�to try to advertise more about Pre-School. Chris Lamport and Kaye Carr are in charge of school budget. Cindy Holt is concerned about budget and salaries.
St. Joseph, Willisville: Profit share of closing St. Elizabeth�no procedure on how this is to be done but the papers from the Diocese at the time of closing stated all monies, boundaries for St. Elizabeth will be turn over to St. Ann�s which included expenses that had to be paid.
Wilma Purcell Plaque: The plaque has been placed in back of church.
Missals for St. Ann: Dennis Korando asked if they could be sent to his house. Tammy will look in to it.
Funeral Visitation in Church: The Pastoral Council talked about this item. They agreed that videos, displays should be in the Annex instead of in front of church. As far as the cost of cleanup, they refer this back to the Finance Council. The problem with the Annex, no one goes there. At the last funeral the displays of pictures were in back of church as you enter, plenty of room to look at them then proceed to the front. It was decided that videos or picture displays will be done in the Annex or vestibule, not in the sanctuary. The amount to charge for the use of the church for visitation was tabled until Fr. Gary finds out if other churches charge for visitation.
With no further business, Bill Schwartz made a motion, seconded by Linda Kranawetter to adjourned. The meeting was adjourned with prayer at 5:55 pm.
Next Meeting: The next meeting will be a joint meeting with the School Board and Pastoral Council. This meeting will be held on Wednesday, January 11, 2020 at 5 pm in the basement of the Plum Street Building (Knights of Columbus).
Respectfully submitted by,
Christina Crabtree, Secretary