Financial Advisory Council

St. Andrew Church

Murphysboro, IL 62966

February 25, 2020

The regular meeting of the Financial Advisory Council of St. Andrew Church was called to order by Trustee, Kelly Crabtree, at 5:00pm on Tuesday, February 25, 2020 in the meeting room at St. Andrew Parish House.

Members of the Council are: St. Andrew�Rockne Bleyer, Chris Crabtree, Kelly Crabtree-Trustee, Tammy Gartner-Financial Manager, Fr. Gary Gummersheimer, Cindy Holt, Mary Annette Lane-Trustee, Dan Lecocq-School Board Representative, Ms. Jenny Martin-Principal�St. Andrew School, Charles McCann, Steve Schumacher, Bill Schwartz and Judy Wisniewski

St. Ann, Raddle�Dennis Korando, Trustee, Linda Kranawetter, Trustee

Excused Absent: Tammy Gartner, Cindy Holt, Charles McCann, Steve Schumacher

The meeting was opened with prayer by Fr, Gary.

Minutes: Bill Schwartz made a motion, seconded by Linda Kranawetter to accept the minutes. A voice vote was recorded as followed: Aye � All, Nay � None.

Finance Reports:

St. Andrew Catholic Church Budget vs. Actual: FY-2019-2020-FY20 P&L (July 2019-Jume2020): Actual totals- as of Wednesday, February 19, 2020. Budget totals are for the year. Computer money donated by parishioners was posted in an in and out Contra Account. #5330 Small Equipment Purchases shows an expense of $2,661.00. Linda stated she feels a month end report would give you a better idea of the finance status, but with our meeting being the 4th Wednesday the report would be a month behind.

Fiber Optic is not hook up yet in the school, waiting on cabling. An additional two more switches have been installed. Steve Schumacher said he was going to talk to his nephew about the point to point antenna for the parish house.

St. Andrew Catholic Church Unpaid Bills: Questions: Clergymen�s Aid Society-Clergy Retirement, Belleville Ins. Commission-Liability, Frontier Trust-Teachers Retirement (the school pays the church), PLP Battery Supply-Batteries for Fr. Gary�s mobile scooter (Fr. Gary paid for the scooter). First Bankcard payment listed as due 9/13/2019-Kelly will inquire about the payment. Bill Schwartz made a motion, seconded by Dennis Korando to pay St. Andrew Catholic Church bills. A voice vote was recorded as followed: Aye � All, Nay � None. Fr. Gary mentioned they have upgraded the Sam�s Club Account and items ordered will be delivered at a minimum cost.

St. Ann Catholic Church Report: Duck Booya income-$16,909.50/expenses-$6,682.46, net income-$10,227.04. New Missalette Books for St. Ann will change to the same company (OCP) that St. Andrew uses. Guitar and piano music books will be purchased for St. Ann. Linda mentioned that the checkbook balance is $49,182.50 and if there are no major expenses in the future could we invest a portion of the balance. Dennis stated they are looking into replacing the power boxes and air conditioning but he feels at least half of the amount in the checking account could be invested. Both Trustees and Fr. Gary agreed to invest $25,000 money. Kelly said he is going to talked to Bill Burke about the power boxes.

St. Ann Catholic Church Unpaid Bills: Bills presented: Mueller Painting and Decorating (Repairing St. Joseph statue -$600.00, Menards (Window/Lights & misc.-$591.21, Menards (Windows)-$660.00, Lowe�s (Lights)-$200.44. The Annex Fund paid the presented bills and a request is to reimburse the Annex Fund. Linda Kranawetter made a motion, seconded by Bill Schwartz to reimburse the Annex Fund. A voice vote was recorded as followed: Aye � All, Nay � None.

St. Andrew Catholic School Budget vs. Actual: FY-2019-2020, FY20 P&L (July 2019-June 2020): Empower payment was received following our last meeting, so no money was borrowed from the Building Fund. The Empower payments are shown through tuition payments. Questions were asked concerning the $80,000 empower payment and the Actual report showing $22,979.90 negative balance. Since Tammy was not present to answer these questions, Kelly will talk to her when she returns to work.

St. Andrew Catholic School Unpaid Bills: Belleville Insurance Commission-Liability. Bill Schwartz made a

motion, seconded by Dennis Korando to pay St. Andrew Catholic School bills. A voice vote was recorded as

followed: Aye � All, Nay � None.

New/Old Business:

Diocesan Policies: The Catholic Diocese of Belleville Fraud and Theft Policy, Diocesan Internal Control

Procedures for Preventing Fraud and Diocesan Internal Control and Accounting Procedures Checklist for Parish

Self Audits Papers were handed out to members at the meeting. Fr. Gary suggested that everyone take them

home, read them over, make notes and discussion will follow at the next meeting.

With no further business, meeting adjourned at 5:40pm.

Next Meeting: Wednesday, March 25, 2020 at 5pm at the Parish House Meeting Room.

Respectfully submitted by,

Christina Crabtree, Secretary