Finance Council

St. Andrew Church

St. Ann Church

Murphysboro, IL 62966


May 22, 2019


The regular meeting of the Finance Council of St. Andrew Church and St. Ann Church was called to order by Chairman, Steve Schumacher, at 5:00 pm on Wednesday, May 22, 2019 in the meeting room at St. Andrew Parish House.

Members of the Council are: St. Andrew�Rockne Bleyer, Chris Crabtree, Kelly Crabtree-Trustee, Jeff Craig, Tammy Gartner-Financial Manager, Fr. Gary Gummersheimer, Cindy Holt, Mary Annette Lane-Trustee,

Ms. Jenny Martin-Principal�St. Andrew School, Charles McCann, Steve Schumacher, Bill Schwartz and

Judy Wisniewski

St. Ann, Raddle�Dan Korando, Trustee, Dennis Korando, Trustee, Linda Kranawetter

Excused Absent: Rockne Bleyer


The meeting was opened with prayer by Fr. Gary.


Bill Schwartz presented to Kelly Crabtree his certificate for completion of the 2-year program of �In The Vineyard�.


Minutes: With no correction or additions, Charles McCann made a motion, seconded by Bill Schwartz to approved the minutes. A voice vote was recorded as followed: Aye � All, Nay � None.


Finance Reports:

St. Andrew Catholic Church Budget vs Actual, July 2018 through June 2019: (Report as of 5/22/19)

Questions: #4150.01 Purchase Reimbursements�Purchases made by the parish, then reimburse for the purchase at a later date.

St. Ann Catholic Church Reports:

Questions: Fr. Gary asked about Willisville, no comment.

Diocesan Taxes: They are  figured on the profit not by what is in the checking account.

Polar Investment Report: Monies cashed in from the St. Elizabeth Diocesan Account.

No questions on the register report. Dennis Korando reported that all buildings have been pressured wash, wood scraped and repaired, ready to paint depending on weather, and the facia repaired and patched. They are looking for a new bug, mice and terminate spraying company. Mike Hinke stated he can spray for bugs and mice but not terminate control. The board suggested to contact Enviro-tech or Terminix for bids. Mowing: ($312.00 is paid to Mr. Hinke�s wife), is considered an employee, so deductions will be taken out. Tammy inquired about having the blue envelope (school) included in St. Ann�s offering packet. Linda will look into it as well as an envelope for youth activities.

St. Andrew Catholic School Budget vs Actual, July through June 2019: (Report as of 5/22/19)

Questions:

   -  Tuition: Tuition is down, double since last week, question as to why it is showing this difference. Ms. Martin is continuing to contact families that are delinquent.

   -  #4550 Transfers ($11,000)�should be under #4045 Annual Fund. Transferred from Annual Fund for payroll. Preschool Tuition is good but in getting the rest of the tuition payments in the right category needs work.

   -  #5072 Electricity�Ms. Martin asked to review the bills to see if there has been a savings with the new aggregate company since  it has been close to a year since the change. Also look at the church electric bills.

St. Andrew Catholic Church Unpaid Bills: Barton-Cotton-Invitations for Fr. Gary�s 40th Anniversary. Mediacom Bill-includes phone, internet, TV. Contract ended, new price for a three-year contract. If fiber-optics happens, we can do away with the Mediacom service.

Bill Schwartz made a motion, seconded by Linda Kranawetter to pay the St. Andrew Catholic Church unpaid bills. A voice vote was recorded as followed: Aye � All, Nay � None.

St. Ann Catholic Church Unpaid Bills: Linda Kranawetter made a motion, seconded by Dan Korando to pay

the St. Ann Catholic Church unpaid bills. A voice vote was recorded as followed: Aye � All, Nay � None.

St. Andrew Catholic School Unpaid Bills: Baine, Inc. Bill- roof repair over the kindergarten room. Wells-

Fargo Bill-photocopier. Bill Schwartz made a motion, seconded by Linda Kranawetter to pay the St. Andrew

Catholic School unpaid bills. A voice vote was recorded as followed: Aye � All, Nay � None.


Committee Reports:

Maintenance 

  -  Church: Roof Leak - Kelly has contacted Jeff Baine to check the roof. Sidewalk and steps

replacement: have been completed. Knights of Columbus, School Festival Fund and Cornerstone has paid the

bill ($2,500). Sidewalk in front of church: Kelly is looking into replacing all of sidewalk with adding electric

heating mats for snow and ice removal. Cost of removal of concrete in front of church and pouring new

sidewalks-$9,000 (this includes concrete at the Annex but not the removal of that concrete). Burke Electric is

working on the cost of the electric mats. Annex sidewalk: Fager-McGee is paying to have the sidewalk

replaced at the same time. Time line on this project: need money, would like to do this while Fr. Gary�s is on

vacation. This project could be done in a week. Fr. Gary will mention this expense the church is facing at

Mass. Annex: at the top of the gable there is an opening and birds are nesting. When the roof was put on the

flashing was to extend down to cover the area but they did not do this. Kelly is going to fix the area with foam.

   -  St. Ann�s: Deposit Stamp - Dennis would like purchase a new stamp with only St. Ann�s name on it. In order

for the bank to order a new one, he has to have a copy of minutes with approval of removing St. Elizabeth�s

name on the stamp. Tammy stated they let her remove the name from the checks without minutes. After

discussion, Kelly stated that banks will accept a resolution stating what you want done, signed by the Trustees

and Fr. Gary. Fr. Gary suggested a copy of the dissolution of St. Elizabeth�s be attached.

   -  Insurance: After discussion, Cindy Holt stated if you are an employee (W2 Form has to be filled out), a sub-contractor (they will receive a Form 1099) has to provide his own insurance (a copy of his insurance has to be filed with the church).  If work is being done as a volunteer, all materials should be paid by the church. Volunteers are covered under church insurance.


Old Business/New Business

E-Giving: Bill Schwartz passed out papers in regard to on-line giving that the parishes of the diocese are using.

Also, information on Parishsoft, Our Sunday Visitor (companies offering the service) and breakdown of fees.

Discussion followed. Bill will follow up on questions brought up at the meeting. The school does have

electronic payment for the building fund on their website and are looking into if tuition payments could be done

also.


Bishop Celebration/Gala: A celebration will be held on June 23rd. Fr. Gary stated the church will pay for a

Silver Benefactor for $500 from the Caring Fund. The donation can be designated to what education benefactor

you wish the donation to go too. He will designate St. Andrew School.


Church/School Budget: Not ready at this time.


Other Business:

With no further business, the meeting was adjourned 6:05pm with prayer.


Next Meeting: June 26, 2019 at 5:00 pm at the Parish House Meeting Room.


Respectfully submitted by,

Christina Crabtree, Secretary